Admissions Process

Holy Trinity Catholic School provides a challenging and diverse curriculum for pre-kindergarten (age 4) through eighth grade.  Holy Trinity is co-owned by three area parishes: Good Shepherd Catholic Community, St. Francis of Assisi, and St. Michael’s Catholic churches.
New student applications will be processed on a first-come, first-serve basis, giving priority registration to accepted applicants whose families are members of our sponsoring parishes.  Generally, enrollment in eighth grade is limited to students already enrolled in a Catholic school.

As openings become available, the following priorities will be used to accept students to Holy Trinity Catholic School:

1. Active members of Good Shepherd/St. Francis/ St. Michael
2. Members of other Catholic parishes
3. Students of other Faiths

Step 1: Online Application

• Submit completed Online Application and application fee of $75 by creating an account and applying online at www.holytcs.org (select New Students/Apply Online).
• Submit to the Admissions Coordinator at Holy Trinity the following:

• Copy of county-issued birth certificate

• If applying for Grades 1st - 8th  also submit:
  • Copy of most recent report card
  • Copy of most recent standardized test scores
  • Professional Assessments (if applicable) e.g. Psycho-educational, IEP, speech
  • Letter of Reference from current school principal or assistant principal

Step 2: Interview & Assessment
A family Interview and Student Assessment will be scheduled at the school once all paperwork has been received and reviewed.  Will we have an assessment system in place again/ new learning support coordinator?
Step 3:  Online Registration
After receiving your acceptance letter, you will go to FACTS Family Portal and complete the online registration/enrollment packet, which includes:

• Registration Fee
• Permission to Publicate
• Permission for Internet Use
• Permission to Treat
• Emergency and Authorized Pick-Up lists
• Financial Agreement

Step 4: Parish Verification
Holy Trinity will contact your parish to verify parishioner status and confirm your tuition rate.
Step 5: Tuition Payment
You will be asked to set up your FACTS account when you complete your online enrollment packet and afterward you will receive an email detailing your FACTS account and tuition payment schedule.
Step 6:  Requirements & Required Forms Due by August, 1
Final acceptance is contingent upon fulfilling all requirements and receipt of your completed forms due to the school office by Aug 1.   

1. PK Students must be 4 by September 1 and be completely toilet trained.

Kindergarten Students must be 5 by September 1 and be completely toilet trained.

2. Catholic School Health Report & Immunization Record:

All new students must have a recent physical (within the last 12 months) documented on the Catholic School Health Report Form.   If your student is in 6th-8th grade and will be playing sports, the physical must be completed after June 1st .  Only an original physician signature is acceptable.  The form can be found at www.holytcs.org under Current Families/Forms & Flyers.

A complete physician issued immunization record must be submitted, as part of the Health Report, to the school office by August 1st. No student will be allowed to begin school until the immunization record is received and approved by the school nurse.

Note: The Catholic Diocese of Fort Worth does not accept immunization waivers for “Reasons of Conscience”. See Qualifications Section below.

3. Copy of Baptismal & First Communion certificates (if applicable):

If you have received one or both of these sacraments, please provide a copy of the certificate to the school by August 1st.

4. Authorization for Release of Student Records (1st – 8th)
5. Custody Records:

For safety purposes, the school is required to have a copy of custody papers on file to ensure all legal decisions are followed and enforced.

Admissions Status Tracking
After your application is submitted online, you may view your application status by accessing your account with your username and password at www.holytcs.org and selecting New Students/Apply Online/Online Application/Login.       

Qualifications:

In accordance with the Texas Catholic Conference accreditation standards, Holy Trinity Catholic School complies with all age and immunization requirements of the State of Texas and the Catholic Diocese of Fort Worth. Every student enrolled in a Catholic School in the State of Texas shall be immunized against vaccine preventable diseases caused by infectious agents in accordance with the immunization schedule adopted by the Texas Department of State Health Services. A student who fails to 62 present the required evidence shall not be accepted for enrollment. The only exception to the foregoing requirement is a medical exemption signed by a licensed physician (M.D. or D.O.) authorized to practice in the State of Texas. This policy was adopted by Texas Catholic Conference of Bishops Education Department, December 2008 and voted on April 3, 2017 to keep as written with no changes. For current immunization information and minimum requirements, changes and explanations after this manual was printed, contact the Immunization Division, Texas Department of State Health Services. Online: www.dshs.state.tx.us/immunize/default.shtm OR http://www.immunizetexas.com Phone: 512.458.7284 ext. 2316 OR 1.800.252.9152 Regional Texas Department of State Health Services: The Texas Department of State Health Services maintains regional offices for the 11 Public Health Regions. Regional offices can assist with minimum immunization requirement information and literature and in some cases may provide immunization clinics in your school. To determine your region: Online: www.dshs.state.tx.us/regions/default.shtm Phone: 1.888.963.7111 (toll free) or 512.458.7111

Provisional enrollment:
All immunizations should be completed by the first date of attendance. The law requires that students by fully vaccinated against the specified diseases. A student may be enrolled provisionally if the student has an immunization record that indicates the student has received at least one dose of each specified age-appropriate vaccine required by this rule. To remain enrolled, the student must complete the required subsequent does in each vaccine series on schedule and as rapidly as is medically feasible and provide acceptable evidence of vaccination to the school. A school nurse or school administrator shall review the immunization status of provisionally enrolled student every 30 days to ensure continued compliance in completing the required doses of vaccination. If, at the end of the 30-day period, a student has not received a subsequent dose of vaccine, the student is not in compliance and the school shall exclude the student from school attendance until the required dose is administered.

Children entering Pre-Kindergarten must be 4 years of age by September 1st of that school year.  Children entering Kindergarten must be 5 years of age by September 1st of that school year.  Children entering 1st grade must be 6 years of age by September 1st of that school year.  Holy Trinity Catholic School cannot make any exceptions to these regulations.

As a Catholic, non-public school dedicated to academic excellence within a disciplined, value-centered environment, the school actively seeks students and families who have a positive attitude toward the value of a Catholic education.  The most important qualification for acceptance into the school is the principal’s assurance that the applicant will have a successful school experience.  This evaluation is made in consultation with the family, through examination of the student’s assessment results as well as past academic and conduct records, which must be provided by the parents prior to admission. All reports from professional assessments (academic, behavioral, emotional or developmental) MUST be provided at the time of application for admission. All new students are admitted conditionally for the first 9 weeks. 

NON-DISCRIMINATION POLICY: Holy Trinity Catholic School complies with the Civil Rights Act of 1963 and other federal statutes of non-discrimination in its employment and admissions practices.  It admits qualified students of any race, color, sex, national or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school.